Privacy policy

WEBSITE PRIVACY POLICY COSMOSMUZEUM.PL

CONTENTS: 

1. GENERAL PROVISIONS
2. GROUNDS FOR PROCESSING
3. PURPOSE, BASIS AND DURATION OF DATA PROCESSING ON THE WEBSITE
4. RECIPIENTS OF DATA ON THE WEBSITE
5. PROFILING ON THE WEBSITE
6. RIGHTS OF THE DATA SUBJECT
7. COOKIES ON THE WEBSITE AND ANALYTICS
8. FINAL PROVISIONS

1. GENERAL PROVISIONS

1. This Privacy Policy of the Website is for information purposes only, which means that it does not create any obligations for Website Users. The Privacy Policy primarily contains rules concerning the processing of personal data by the Administrator on the Website, including the grounds, purposes and duration of the processing of personal data and the rights of data subjects, as well as information on the use of cookies and analytical tools on the Website. 
2. The administrator of the personal data collected through the Website is COSMOS MUZEUM SPÓŁKA Z OGRANICZONĄ ODPOWIEDZIALNOŚCIĄ, a company with its registered office in Warsaw (registered and correspondence address: ul. Łucka 15/3 00-842 Warsaw), entered in the Register of Entrepreneurs of the National Court Register under KRS no.: 0000773004; the registration court where the company's documentation is kept: District Court for the Capital City of Warsaw in Warsaw, XII Economic Division of the National Court Register; share capital amounting to: PLN 5000.00; NIP: 5272884234, REGON: 382653720, e-mail address: info@cosmosmuzeum.pl and contact telephone number: +48 501 157 610 - hereinafter referred to as "Administrator" and which is both a Seller and a Service Provider of the Website.
3. Personal data on the Website are processed by the Administrator in accordance with the applicable legal provisions, in particular in accordance with Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 on the protection of natural persons in relation to the processing of personal data and on the free movement of such data and repealing Directive 95/46/EC (General Data Protection Regulation) - hereinafter referred to as "RODO" or "RODO Regulation". Official text of the RODO Regulation: http://eur-lex.europa.eu/legal-content/PL/TXT/?uri=CELEX%3A32016R0679. 
4. The use of the Website is voluntary. Likewise, the related provision of personal data by the Customer using the Website is voluntary, subject to two exceptions: (1) concluding contracts with the Administrator - Failure to provide, in the cases and to the extent indicated on the Website and in the Terms and Conditions of the Website and this Privacy Policy, the personal data necessary to conclude and perform an agreement with the Administrator (e.g. a Sales Agreement) results in the impossibility to conclude that agreement. The provision of personal data in such a case is a contractual requirement and if the data subject wishes to conclude a given contract with the Administrator, he/she is obliged to provide the required data. In each case, the scope of data required to conclude a contract is indicated beforehand on the Website (e.g. when placing an Order) and in the Terms and Conditions of the Website; (2) Statutory obligations of the Controller - providing personal data is a statutory requirement resulting from generally applicable laws imposing an obligation on the Administrator to process personal data (e.g. for bookkeeping purposes) and failure to provide such data will prevent the Administrator from fulfilling such obligations.
5. The controller shall take particular care to protect the interests of the persons whose personal data it processes and in particular shall be responsible and ensure that the data it collects are: (1) processed lawfully; (2) collected for specified, legitimate purposes and not subjected to further processing incompatible with those purposes; (3) substantively correct and adequate in relation to the purposes for which they are processed; (4) kept in a form which permits identification of data subjects for no longer than is necessary to achieve the purpose of the processing; and (5) processed in a manner which ensures appropriate security of personal data, including protection against unauthorised or unlawful processing and against accidental loss, destruction or damage, by means of appropriate technical or organisational measures. 
6. Taking into account the nature, scope, context and purposes of the processing and the risk of violation of the rights or freedoms of natural persons of varying probability and seriousness, the Administrator shall implement appropriate technical and organisational measures to ensure that the processing is carried out in accordance with the RODO Regulation and to be able to demonstrate this. These measures shall be reviewed and updated as necessary. The Administrator shall apply technical measures to prevent the acquisition and modification by unauthorised persons, of personal data transmitted electronically. 
7. All words, phrases and acronyms appearing in this privacy policy and beginning with a capital letter (e.g. Service provider, Internet service, Electronic Service) shall be understood in accordance with their definition in the Terms and Conditions of the Website available on the Website.
8. GROUNDS FOR PROCESSING

1. The controller is entitled to process personal data where, and to the extent that, one or more of the following conditions are met: (1) the data subject has given his or her consent to the processing of his or her personal data for one or more specified purposes; (2) the processing is necessary for the performance of a contract to which the data subject is party or to take steps at the request of the data subject prior to entering into a contract; (3) the processing is necessary for compliance with a legal obligation incumbent on the Controller; or (4) processing is necessary for the purposes of the legitimate interests pursued by the Controller or by a third party, except where such interests are overridden by the interests or fundamental rights and freedoms of the data subject which require protection of personal data, in particular where the data subject is a child.
2. The processing of personal data by the Controller requires in each case the existence of at least one of the grounds indicated in point. 2.1 of the Privacy Policy. The specific grounds for the Administrator's processing of the personal data of Website users are indicated in the next section of the privacy policy - with reference to the particular purpose of the Administrator's processing of personal data.
3. PURPOSE, BASIS AND DURATION OF DATA PROCESSING ON THE WEBSITE

1. In each case, the purpose, basis and period and recipients of the personal data processed by the Controller result from the activities undertaken by the relevant Service Recipient on the Website.  
2. The Administrator may process personal data on the Website for the following purposes, on the following grounds and for the following duration: 

Purpose of data processing	Legal basis for data processing	Data retention period
Performing a Sales Contract, an Electronic Service Agreement or any other contract, or taking action at the request of the data subject prior to entering into a contract	Article 6(1)(b) of the RODO Regulation (contract) - processing is necessary for the performance of a contract to which the data subject is party or to take steps at the request of the data subject prior to entering into a contract	The data shall be stored for the period necessary for the performance, termination or otherwise expiry of the concluded contract.
Marketing of the goods and services of the Controller or its partners (e.g. sending of commercial information, including direct marketing, by means of telecommunication terminal equipment, such as e-mail and telephone, or automated calling systems)	Article 6(1)(f) of the RODO Regulation (legitimate interest of the controller) - the processing is necessary for purposes deriving from the controller's legitimate interests, which include direct marketing - consisting of looking after the interests and good image of the Administrator, its Website and seeking to sell its services - for example, in connection with the data subject's prior consent (e.g. when signing up for the Newsletter) to the sending of commercial information by means of telecommunications terminal equipment, such as e-mail and telephone, depending on the extent of the consent given	The data shall be stored for the period of existence of the legitimate interest pursued by the Administrator, but no longer than for the period of limitation of the Administrator's claims against the data subject in relation to the Administrator's business activities. The period of limitation is determined by the provisions of law, in particular the Civil Code (the basic limitation period for claims related to the conduct of business activity is three years).The Administrator may not process data for the purpose of direct marketing in the event of an effective objection in this regard by the data subject.In addition, where the basis for processing is an expressed consent to send commercial information, including direct marketing, the data shall be stored until the data subject withdraws his/her consent to further processing of his/her data for this purpose, but without affecting the legality of the processing performed on the basis of the consent before its withdrawal.
Bookkeeping	Article 6(1)(c) of the RODO Regulation (legal obligation) in conjunction with Article 74(2) of the Accounting Act, i.e. of 30 January 2018. (Journal of Laws of 2018, item 395 as amended) - the processing is necessary to fulfil the Administrator's legal obligation in accordance with the relevant tax regulations	The data is retained for the period required by the relevant legislation requiring the Administrator to keep accounts (normally 5 years, calculated from the beginning of the year following the financial year to which the data relates).
Establishing, asserting or defending claims which the Administrator may assert or which may be asserted against the Administrator	Article 6(1)(f) of the RODO Regulation (legitimate interest of the Administrator) - processing is necessary for the purposes of the Administrator's legitimate interests - consisting of establishing, asserting or defending claims which the Administrator may raise or which may be raised against the Administrator	The data shall be stored for the period of existence of the legitimate interest pursued by the Administrator, but no longer than for the period of limitation of claims that may be raised against the Administrator (the basic limitation period for claims against the Administrator is six years).The Administrator may not process the data for the above purpose in the event of an effective objection to this effect by the data subject.
Use of the Website and ensuring its proper operation	Article 6(1)(f) of the RODO Regulation (legitimate interest of the Administrator) - the processing is necessary for the purposes of the Administrator's legitimate interests - consisting of the operation and maintenance of the website of the Website	The data shall be stored for the period of existence of the legitimate interest pursued by the Administrator, but no longer than for the period of limitation of the Administrator's claims against the data subject on account of the Administrator's business activities. The period of limitation shall be determined by the provisions of law, in particular the Civil Code (the basic limitation period for claims related to business activities is three years).The Administrator may not process the data for the above purpose if the data subject expresses an effective objection to this effect.
Keeping statistics and analysing traffic on the Website	Article 6(1)(f) of the RODO Regulation (legitimate interest of the Administrator) - the processing is necessary for the purposes deriving from the Administrator's legitimate interests - consisting of conducting statistics and analysis of traffic on the Website in order to improve it and the functioning of the Website	The data shall be stored for the period of existence of the legitimate interest pursued by the Administrator, but no longer than for the period of limitation of the Administrator's claims against the data subject on account of the Administrator's business activities. The period of limitation shall be determined by the provisions of law, in particular the Civil Code (the basic limitation period for claims related to business activities is three years).The Administrator may not process the data for the above purpose if the data subject expresses an effective objection to this effect.

4. RECIPIENTS OF DATA ON THE WEBSITE

1. For the proper functioning of the Website, including the proper performance of Sales Agreements and the provision of Electronic Services by the Administrator, it is necessary for the Administrator to use the services of external entities (such as, for example, a software provider or a payment processor). The Administrator shall only use the services of such processors who provide sufficient guarantees for the implementation of appropriate technical and organisational measures so that the processing meets the requirements of the RODO Regulation and protects the rights of the data subjects. 
2. Personal data may be transferred by the Controller to a third country, in which case the Controller ensures that this will be done in relation to a country ensuring an adequate level of protection - in accordance with the RODO Regulation, and in the case of other countries, that the transfer will take place on the basis of standard data protection clauses. The controller shall ensure that the data subject is able to obtain a copy of his/her data. The controller shall transfer the collected personal data only if and to the extent necessary for the fulfilment of the specific purpose of the processing in accordance with this privacy policy.
3. The transfer of data by the Controller does not take place in every case and not to all recipients or categories of recipients indicated in the Privacy Policy - the Controller transfers data only when it is necessary for the fulfilment of the given purpose of personal data processing and only to the extent necessary for its fulfilment. 
4. The personal data of Website Customers may be communicated to the following recipients or categories of recipients:
   1. providers of electronic or card payments - in the case of a Customer who uses the electronic or credit card payment method on the Website, the Administrator makes the collected personal data of the Customer available to a selected entity handling the aforementioned payments on the Website on behalf of the Administrator to the extent necessary to handle the payment made by the Customer.
   2. service providers who supply the Administrator with technical, IT and organisational solutions enabling the Administrator to conduct its business activity, including the Website and the Electronic Services provided through it (in particular, a computer software provider for running the Website, an e-mail and hosting provider, and a business management and technical support software provider for the Administrator) - the Administrator shall make the collected personal data of the Customer available to the selected provider acting on his/her behalf only in the case of and to the extent necessary for the fulfilment of the given purpose of data processing in accordance with this privacy policy.
   3. accounting, legal and advisory service providers who provide accounting, legal or advisory support to the Administrator (in particular an accountancy firm, a law firm or a debt collection company) - the Administrator shall make the collected personal data of the Service Recipient available to the selected provider acting on its behalf only in the case of and to the extent necessary for the fulfilment of the given purpose of data processing in accordance with this privacy policy.
5. PROFILING ON THE WEBSITE 

1. The RODO Regulation imposes an obligation on the Controller to provide information on automated decision-making, including profiling as referred to in Article 22(1) and (4) of the RODO Regulation, and, at least in these cases, relevant information on the modalities of such decision-making, as well as on the significance and the envisaged consequences of such processing for the data subject. With this in mind, the Controller provides information on possible profiling in this section of the privacy policy. 
2. The Administrator may use profiling on the Website for direct marketing purposes, but the decisions made on its basis by the Administrator do not concern the conclusion or refusal to conclude a Sales Agreement with the Administrator or the possibility of using the Website and its Electronic Services. The effect of the use of profiling on the Website may be, for example, to grant a person a discount, to send him/her a discount code, to remind him/her of unfinished purchases or other activities on the Website, to send him/her an offer of a Product that may correspond to the person's interests or preferences or to offer better conditions compared to the standard offer of the Website. Despite the profiling, it is up to the individual to decide freely whether they wish to take advantage of, for example, an offer or discount received in this way.
3. Profiling on the Website involves the automatic analysis of the information provided or a prediction of the person's behaviour on the Website, e.g. by adding a particular Product to the shopping cart, analysing previous purchase history, pages viewed or other actions taken on the Website. The condition for such profiling is that the Administrator has the personal data of the person in question in order to be able to subsequently send the person, for example, a discount code or an offer.
4. The data subject has the right not to be subject to a decision which is based solely on automated processing, including profiling, and which produces legal effects on the data subject or similarly significantly affects the data subject.
5. RIGHTS OF THE DATA SUBJECT 

1. Right of access, rectification, restriction, deletion or portability - the data subject has the right to request from the Controller access to his/her personal data, rectification, erasure ("right to be forgotten") or restriction of processing and has the right to object to the processing, as well as the right to data portability. The detailed conditions for exercising the rights indicated above are indicated in Articles 15-21 of the RODO Regulation. 
2. Right to withdraw consent at any time - the person whose data is processed by the Controller on the basis of his or her consent (pursuant to Article 6(1)(a) or Article 9(2)(a) of the RODO Regulation), he or she has the right to withdraw consent at any time without affecting the lawfulness of the processing carried out on the basis of consent before its withdrawal.
3. Right to lodge a complaint with a supervisory authority - the person whose data is processed by the Controller has the right to lodge a complaint to the supervisory authority in the manner and mode specified in the provisions of the RODO Regulation and Polish law, in particular the Personal Data Protection Act. The supervisory authority in Poland is the President of the Office for Personal Data Protection. 
4. Right to object - the data subject shall have the right to object at any time - on grounds relating to his or her particular situation - to the processing of personal data concerning him or her based on Article 6(1)(e) (public interest or tasks) or (f) (legitimate interest of the controller), including profiling on the basis of these provisions. In such a case, the controller shall no longer be allowed to process these personal data unless the controller can demonstrate the existence of compelling legitimate grounds for the processing which override the interests, rights and freedoms of the data subject, or grounds for the establishment, exercise or defence of claims.
5. Right to object to direct marketing - where personal data are processed for the purposes of direct marketing, the data subject shall have the right to object at any time to the processing of personal data concerning them for such marketing, including profiling, to the extent that the processing is related to such direct marketing.
6. In order to exercise the rights referred to in this section of the privacy policy, the Administrator may be contacted by sending an appropriate message in writing or by e-mail to the Administrator's address indicated at the beginning of the privacy policy.
7. COOKIES ON THE WEBSITE AND ANALYTICS

1. Cookies are small text files sent by a web server and stored on the website visitor's computer (e.g. on the hard drive of a computer, laptop or smartphone memory card - depending on the device used by the website visitor). Detailed information on cookies and the history of their creation can be found here, among other places: https://pl.wikipedia.org/wiki/HTTP_cookie. 
2. The Administrator may make available on the Website a tool for easy and active management of Cookies - available when first accessing the Website and then, after closing it, accessible at the bottom of the page. Active management allows, among other things, to see what Cookies are or may be stored when using the website, as well as to select and subsequently change the scope and purposes of the use of Cookies in relation to the device and the visitor of the website. When starting to use the website, the visitor will be asked to select their cookie settings. It is possible to subsequently change them by changing the settings within this tool available on the website.
3. The Administrator provides below a series of information concerning the use of cookies on the Website, their types and purposes of use and their management using, for example, the settings of the Internet browser and/or the cookie management tool available on the Website. The Administrator encourages the use of the cookie management tool available on the website, which allows for easy and active management of cookies while using the website, or, if it is not available, to read the following information on, among other things, managing cookies from the browser.
4. The cookies that may be sent by the Website can be divided into different types, according to the following criteria:

Due to their supplierown (created by the Administrator's website) and those of third parties (other than the Administrator)

Due to their duration of storage on the device of the visitor to the Websitesession files (stored until you leave the Website or close your web browser) and permanent files (stored for a certain period of time, defined by the parameters of each file or until they are manually deleted)

In view of the purpose of their use: necessary (enabling proper functioning of the Website page), functional/preferential (enabling adaptation of the Website page to the preferences of the person visiting the page), analytical and performance (gathering information on the manner of use of the Website page), marketing, advertising and social networking (gathering information about a visitor to a Website in order to display advertisements to that visitor, personalise them and carry out other marketing activities, including on websites separate from the Website, such as social networking sites or other sites belonging to the same advertising network as the Website)

6. The Administrator may process the data contained in Cookies when visitors use the Website for the following specific purposes:

Purposes for using cookies on the Administrator's website	remembering the Products you have added to your shopping basket for the purpose of placing an Order (cookies required)
	storing data from completed forms and surveys on the Website (essential and/or functional/preference cookies)
	adapting the content of the Website to the individual preferences of the Customer (e.g. as regards colours, font size, page layout) and optimising the use of the Website's pages (functional/preference cookies)
	keep anonymous statistics on how the Website is used (analytical and performance cookies)
	to display and render advertisements, to limit the number of times advertisements are displayed and to ignore advertisements that a person does not wish to see, to measure the effectiveness of advertisements, and to personalise advertisements, i.e. to study the behavioural characteristics of visitors to the Website through anonymous analysis of their actions (e.g. repeated visits to specific pages, keywords, etc.) in order to create their profile and provide them with advertisements tailored to their anticipated interests, also when they visit other websites on the advertising network of Google Ireland Ltd, Meta Platforms Ireland Ltd. and TikTok Technology Limited (marketing, advertising and social media cookies)

7. It is possible, irrespective of the Internet browser used, to check which Cookies are being sent at any given time by the Website using the tools available, for example, on the website at the following address: https://www.cookiemetrix.com/ or https://www.cookie-checker.com/.
8. By default, most web browsers available on the market accept the storing of cookies. You can determine the conditions for the use of cookies via the settings of your own browser. This means that you can, for example, partially restrict (e.g. temporarily) or completely disable the storage of cookies - in the latter case, however, this may affect some of the functionality of the Website.
9. Your browser's settings regarding cookies are relevant to your consent to the use of cookies by the Website - in accordance with the regulations, such consent can also be expressed through your browser settings. Detailed information on how to change your cookie settings and how to delete them yourself in the most popular web browsers is available in the help section of your web browser and on the following pages (simply click on the relevant link):

in the Chrome browser 

in Firefox

in Internet Explorer 

in the Opera browser 

in the Safari browser

in the Microsoft Edge browser

10. The Administrator may use on the Website the services Google Analytics, Universal Analytics provided by Google Ireland Limited (Gordon House, Barrow Street, Dublin 4, Ireland). These services help the Administrator keep statistics and analyse traffic on the Website. The data collected is processed by the above services to generate statistics to help administer the Website and analyse traffic on the Website. These data are of an aggregate nature. When using the above services on the Website, the Administrator collects such data as the source and medium of acquisition of visitors to the Website and their behaviour on the Website, information on the devices and browsers from which they visit the Website, IP and domain, geographical data and demographic data (age, gender) and interests.
11. It is possible for a person to easily block the release of information to Google Analytics about his or her activity on the Website - for this purpose, you can, for example, install a browser add-on provided by Google Ireland Ltd. available here: https://tools.google.com/dlpage/gaoptout?hl=pl.  
12. In connection with the possibility of the Administrator to use advertising and analytical services provided by Google Ireland Ltd. on the Website, the Administrator indicates that full information on the principles of processing of data of visitors to the Website (including data saved in cookies) by Google Ireland Ltd. can be found in the privacy policy of Google services available at the address: https://policies.google.com/technologies/partner-sites. 
13. The Administrator may use on the Website the Meta (formerly Facebook) Pixel service provided by Meta Platforms Ireland Limited (4 Grand Canal Square, Grand Canal Harbour, Dublin 2, Ireland) and the TikTok Pixel service provided by TikTok Technology Limited (10 Earlsfort Terrace, Dublin, D02 T380, Ireland). These services help the Administrator to measure the effectiveness of advertisements and to find out what actions visitors take on the Website, and to display tailored advertisements to these visitors. You can find detailed information about the operation of the Pixel and the TikTok Pixel at the following web addresses: https://www.facebook.com/business/help/742478679120153?helpref=page_content and https://ads.tiktok.com/help/article/tiktok-pixel?lang=pl-PL. 
14. You can manage the operation of the Meta Pixel via the ad settings in your Facebook.com account: https://www.facebook.com/ads/preferences/?entry_product=ad_settings_screen.  
15. FINAL PROVISIONS 

The Website may contain links to other websites. The Administrator urges that when you go to other websites, you should read the privacy policy established there. This privacy policy applies only to the Administrator's Website.